Data privacy notice
What we collect when you register, why, and how long we keep it.
- Law
- RA 10173
- Kept for
- 1 month
- Updated
- Draft
Who we are
AWS Student Community Day – North 2026 (“the event”) is organized by the AWS Student Builder Group at the University of Saint Louis, Tuguegarao, together with partner chapters. We are the personal information controller for the data you give us through the registration form.
What we collect
- Full name, email address and mobile number.
- School, organization or company, and your role, course or year level.
- Your ticket choice, any voucher code you use, and how you found the event (for example a referral link).
- Payment details needed to verify you: payment method, reference number and the receipt you upload.
- Check-in records on the event day: the time your ticket was scanned.
We do not collect more than this, and you do not need an account to register.
Why we collect it
- To verify your payment and confirm your ticket.
- To email your QR ticket and event updates that affect you.
- To let you into the venue and keep an accurate attendance count.
- To prepare reports for the organizers, such as sales and attendance totals.
Who can see it
Only authorized organizers, and only what their role needs. Registration staff see attendee details, payment staff see payment proof, and gate staff see just enough to check you in. Receipts are stored in private storage and are not public. We do not sell your data.
We use service providers to run the event systems, such as cloud storage and email delivery. They process data only for these purposes.
How long we keep it
Your personal data is deleted or anonymized 1 month after the event. Financial records that do not identify you, such as totals, may be kept longer.
How we protect it
Staff sign in with organizer accounts, access is limited by role, uploads are stored privately, and important actions are logged.
Your rights
Under the Data Privacy Act of 2012 you may ask to see, correct or delete your data, object to how it is used, and withdraw your consent. Some changes may mean we cannot keep your ticket active. You may also file a complaint with the National Privacy Commission.
Contact
Email awsscdnorth2026@gmail.com or message the official Facebook page of AWS Student Builder Group – USLT.